Workio is the app to create and manage every business document your activity needs as PDF — quotes, invoices, receipts, contracts, intervention reports and more — right from your phone.
Built for freelancers, tradespeople, small businesses and professionals who want a fast, clean tool that doesn't send their data around the web.
⚡ 13 DOCUMENT TYPES
Quotes, proformas, invoices (generic PDF), credit notes, receipts, payment reminders, contracts, delivery notes, orders, price lists, expense reports, account statements, intervention reports.
• One-tap conversion: accepted quote → proforma → invoice, no retyping
• Additional charges and withholding-tax lines, per-item discounts
• Intervention reports with multi-session timesheet and automatic total hours
• 100+ polished PDF templates
💸 GET PAID & TRACK MONEY
• Record full or partial payments — the paid total and status update automatically
• Home dashboard: collected, outstanding and overdue at a glance, plus a 6-month revenue trend
• Add an online payment link (Stripe, Revolut, SumUp, Mollie…) — it becomes a QR code in the PDF so customers pay in a tap
• Customer signs directly on the screen; the signature stays inside the document
🗂️ STAY ORGANIZED
• Reusable product & service catalogue for instant line items
• Colour tags (Urgent, VIP, To invoice…) and global search across documents, customers and catalogue
• Recurring documents: set a schedule and Workio creates the draft for you
• Multi-brand: manage several businesses from one account
🌍 BUILT FOR ANY MARKET
• App and PDFs in 18 languages — issue documents in your customer's language
• Any currency, set per document
• Tax-ID labels adapt to your country (P. IVA, VAT number, USt-IdNr, EIN…)
• International bank details: IBAN/SWIFT plus non-SEPA accounts (US ACH, UK sort code)
🔒 PRIVACY & CONTROL
• Local-first: customers, documents and price lists live ONLY on your phone
• Works 100% offline, no login required for core features
• No invasive analytics
• Lock the app with biometrics or your device PIN
• Automatic encrypted .wbak backups on your schedule; restore anytime
• Export documents, customers and payments to CSV
📊 BUSINESS ANALYTICS (PRO)
• Revenue, collected, outstanding and overdue by document type and status
• Top customers, open balances, breakdown by country
• Quote → invoice conversion rate
📤 EASY SHARING
• Direct PDF via Gmail, WhatsApp, Drive — any app on your phone
• "Send by email" button with the document already attached
• With Pro: shareable cloud links — see when the customer opens and signs the document, revoke anytime
💼 FREE, WITH OPTIONAL UPGRADE
• Free forever: 5 documents/month, 3 templates, local PDF sharing
• Workio Pro $11.99/year with 7-day free trial: unlimited documents, all templates, business analytics, cloud links with online signature, encrypted cloud backup, multi-brand, no watermark
⚠️ IMPORTANT — WHAT WORKIO DOES NOT DO
Workio creates NON-fiscal business documents in generic PDF format. It does NOT generate tax-authority compliant electronic invoices and does NOT replace your accountant or your e-invoicing platform. It is complementary to your fiscal workflow, not a substitute.
18 languages: English, Italian, Spanish, German, French, Portuguese, Czech, Danish, Finnish, Croatian, Hungarian, Indonesian, Norwegian, Dutch, Slovak, Swedish, Turkish, Vietnamese.