QuickBooks

What the QuickBooks mobile app is for

QuickBooks is Intuit's accounting app for small businesses and self-employed people. The listing covers invoicing, expense tracking, bookkeeping and accounting, all handled from a phone rather than a desk.

Most of the features connect back to the same QuickBooks books. A payment taken on the phone, a receipt photographed on the way to a meeting or a trip logged by GPS all end up in the same record.

The listing's subscription notice says purchases are charged to Google Play when confirmed and renew automatically unless auto-renew is turned off at least 24 hours before the current period ends. It can be cancelled under Payments & Subscriptions in Google Play.

Sending invoices and taking payments

Invoices are created on the phone and can be paid online by the customer as soon as they are sent. The listing also describes voice-powered invoicing for dictating an invoice rather than typing it.

For face-to-face sales, the app accepts payments from physical cards and digital wallets. Each transaction syncs to QuickBooks automatically, so the sale does not need to be entered again later.

Taking payments through the app is tied to a QuickBooks account, since that is where the transactions are recorded.

Scanning receipts, cards and handwritten notes

You photograph a receipt, a business card or a handwritten note, and QuickBooks pulls out the details. Receipts feed the expense records and business cards update the contacts list.

Written and recorded voice notes can also be used. The listing says they are included in auto-generated estimates, which you review, edit and send from the phone.

The same lead capture picks up potential customers from your email and surfaces them in the app.

Tracking mileage for tax records

The app uses the phone's GPS to log driving automatically. The listing presents this as a way to keep mileage records for tax deductions with less manual work.

Each trip can be categorised with a tap, so business journeys are separated from personal ones before they reach the books.

Cash flow forecasts and custom business reports

A projected cash flow report shows your upcoming position. You run the detailed report inside the app, so you can check it away from the office.

Custom reports can be run from anywhere. Each number can be drilled down to the transaction behind it, which shows what is causing a change.

The listing says the insights draw on your own transaction history and on patterns across 7 million businesses, based on internal QuickBooks data.

Beta automations and AI chat

Intuit Intelligence chat lets you describe what you want done, for example a recurring action, and set a schedule for it. You can also start from a template instead of writing one.

This feature is marked beta. The listing says beta features have very limited availability and are subject to change, and that they may be more widely available later.