Planday Employee Scheduling

What Planday Employee Scheduling is for

Planday Employee Scheduling is a shift planning app for teams that roster staff. Managers build and maintain schedules, and the people on those schedules see their own shifts and respond to them from the same app.

It covers the everyday loop of a shift-based workplace: who is working when, whether the hours actually got clocked, who can cover a shift, and who is away. The listing presents all of this as one place rather than a set of separate tools.

The listing names two groups of users, managers and staff. Staff use it to check and change their own work. Managers have the wider view, including staff availability.

Viewing schedules and shift details

Schedules are the core of the app. The listing says shift details can be viewed at a glance, so a worker can see when and where they are due without digging through a separate document.

Because the schedule sits on the phone, staff can check it between other tasks. Managers can use the same view to see who is covering what.

Clocking in and tracking hours

Time tracking lets staff clock in directly in the app. The hours recorded this way are tied to the shift they belong to, so the schedule and the time record stay in step.

For a manager checking hours against a roster, this removes a step where times are copied from paper or messages into a sheet. The listing describes clocking in as the main way to start a record.

Swapping and handing over shifts

Staff can hand a shift over to a colleague or swap it for another one. The listing describes this as easy, and it is the feature most likely to be used by people who are not managers.

A swap happens between staff members, so a manager does not have to rearrange the roster by hand each time someone cannot make a shift.

Availability, time off and messages

Managers can see staff preferences about when they want to work. This is the availability side of the app, and it is the information a manager needs when building a schedule that fits the people on it.

Staff can request annual leave or other time off directly in the app. The request goes through the same system as the rest of the schedule, so the manager sees it alongside the shifts it affects.

Messaging is for short exchanges with coworkers. The listing describes sending quick messages, which suits the kind of question that comes up during a shift, such as who can cover a gap.

Joining a team that uses Planday

The app is designed to connect to a team that already runs on Planday. A new user downloads it and logs in to link up with their colleagues, so an account and an existing team are needed before the schedules appear.

The listing mentions a free trial for organisations that want to bring Planday into their team. It does not describe what happens after the trial.